HR Outsourcing in Poland for US and UK companies

Over the past few decades, Poland has come a long way in growing its space in the global market. Based on its location, economic stability, political stability, private venture capital opportunities, and government business incentives, Poland’s appeal to US and Europe-hr-solutions.com | HR audit services for companies expanding into Europe [Awaiting Images]UK companies expanding to Europe continues to grow. 

Outsourcing your HR (Human Resources) in Poland may prove a pivotal tool for your company’s seamless transition into Europe. If you outsource your HR, you no longer have to worry about the time and expense that building an inhouse team can entail.

The HR outsourcing team at Europe HR Solutions can help you to establish the global operations of your US or UK company in Poland and take care of your HR needs.

What you need to know about HR outsourcing in Poland for US and UK companies

Human Resources (HR) provides the foundation for the success or failure of any small, mid-sized, or large business. However, building an inhouse HR department in a foreign country can prove time-consuming and expensive. HR outsourcing in Poland can be cost effective, alleviate your stress and allow you to focus on your US or UK company’s mission.

Before you choose an HR team, it’s vital to understand the benefits of expanding your company into Europe, how HR outsourcing can help you achieve your business goals, compliance with unique labor laws in Poland, and the challenges you may face while establishing your company’s operations in Poland.

Let’s take a look.

The benefits of expansion to Poland for US and UK companies
Why HR outsourcing is a key to successful growth
Labor laws and the role of HR in Poland
How Europe HR can meet your outsourcing needs
Challenges for US and UK companies expanding to Poland
Contact Europe HR Solutions

The benefits of expansion to Poland for US and UK companies

Poland’s stable and growing economy makes it a fantastic choice for US and UK companies expanding into Europe. The global market doesn’t showcase Eastern European nations like Poland as much as some of its Western European and Scandinavian counterparts. However, there are numerous benefits to launching operations in the county.

Some of the benefits for US and UK company expansion into Poland include:

• Cost of living: The extremely low cost of living in Poland makes it a great opportunity for US and UK company growth. On average, Poland’s cost of living is 44.8% lower than that in the US and 40% lower than the cost of living in the UK.

• Economic diversity: The macroeconomic structure and stable financial framework of Poland’s economy lends toward a diverse market across multiple sectors.

• Gender equality: Poland is one of the leading nations for female entrepreneurs. The country ranks as the best place for women business leaders in the EU and ranks 5th in the world for female professionals.

• Government funding: Polish government provisions to promote foreign businesses operating in Poland include a corporate foreign tax credit and the Polish Investment Zone (PIZ).

• Highly educated and skilled workforce: In the 21st century, Poland’s workforce has become better educated and more skilled than in the 20th century. In the last decade, at least 42% of 25-34 year-old Polish workers have received a university degree.

• Innovative ecosystem: Poland provides an inviting atmosphere for startups due to an innovative ecosystem. More than 3000 startups are headquartered in Poland, and over 130 venture capital firms have set up shop — including Boost Heroes and 360 Capital Partners.

• Stable economy and political system: Poland boasts the sixth largest economy in the EU and the economy is considered extremely stable and strong. Political stability also plays a role in Poland’s appeal for US and UK companies — Poland’s political stability stands well above the global average.

• Startup opportunities: Poland has 14 cities in the Top 1000 locations for global startups, and is currently ranked as the 33rd most popular destination for startups around the world.

• Thriving tech sector: 60,000 tech companies currently operate in Poland. Amazon, Meta, Microsoft, and Samsung all have operations in Poland, and the thriving tech sector continues to grow.

Why HR outsourcing is a key to successful growth

HR outsourcing can allow you to build a productive and positive work environment. Any HR professional you hire needs intricate knowledge of Poland’s labor laws and employment regulations to ensure your operations remain within legal compliance.

An outsourced European-based HR team can navigate through Poland’s labor laws and suggest best hiring practices to allow you to employ the team you need. If you choose to outsource your HR in Poland, it’s vital to choose a knowledgeable team that can ensure your compliance with Polish labor laws and employee regulations.

The experienced team at Europe HR Solutions can take care of your talent acquisition strategies, onboarding and offboarding processes, employee training, and many other vital HR needs.

Labor laws and the role of HR in Poland

Many of Poland’s labor laws and employee regulations are commensurate with those in the US and UK. However, there are some notable differences as well. It’s vital that you have an HR team in place that understands these differences and can ensure your company’s legal compliance.

Some of the highlights of Poland’s labor laws include:

• Full-time employees must be paid overtime for over 48 weekly work hours

• Free protective equipment for employees (when necessary) and equipment necessary to perform work duties (for example, laptops and other smart devices)

• Mandatory medical check-ups for employees

• Sickness benefits for employees who miss more than 33 days due to verified, medically diagnosed illness

• Employment contracts must fall under one of three categories — probationary contract, definite contract, and indefinite contract

• Employment contracts must include a mandated minimum salary for full-time employees, paid holiday leave, sick leave, maternity and paternity leave, overtime compensation, and strict termination protocols

• The Polish Labor Code covers regulations on employment contracts, benefits, work time, remuneration, health and safety, and employment obligations

How Europe HR can meet your outsourcing needs

US and UK companies expanding their European operations to Poland need a strong HR team to help build a solid business foundation and create a positive work environment.

HR professionals with a comprehensive knowledge of Poland’s labor laws and employment regulations can help ensure that your operations are in legal compliance. This knowledge also can allow you to target top-tier talent and implement the best HR policies and procedures for your workplace needs.

Europe HR Solutions has helped countless US and UK companies implement vital HR practices and begin successful international journeys. We can handle the minutiae and allow you to focus on the big picture and successful launch of your Swiss operations.

Europe HR Solutions can provide the following assistance:

• Audit and identify your greatest operational needs. We can conduct HR audit services for every aspect of your operations and advise you on a strategic, actionable plan to help your company on the journey to success.

• Ad-hoc requests. We’re used to fast-paced and high-stress work environments and understand that you may have ad-hoc HR needs that demand a quick turnaround time.

• Act as your representatives. We’ll act as your representatives and ensure that our practices align with your mission statement and the vision you have for your company’s growth. We can represent you when implementing employee benefits packages, conducting talent on-boarding, and other HR duties. 

• Acquire talent. We’ll help you create a strategy for top-tier talent acquisition and retention, and help you develop a plan to curate an interview pool. We can help you conduct interviews and develop an onboarding process.

• Create and implement actionable policies and procedures. We can work with you and provide customized solutions to your company’s policy and procedure needs. We can assess your current employee handbook and discern what needs to be reworked or enforced.

• Manage and implement employee training programs. We can create, implement and manage your employee and management compliance training programs. This will help create a productive, positive, and streamlined work atmosphere.

• Legal compliance. The legal knowledge our HR team possesses will help inform your policies and procedures, ensure you’re offering competitive salaries, and keep your operations in compliance with Poland’s labor laws.

Challenges for US and UK companies expanding to Poland

By outsourcing your HR services to knowledgeable, Europe-based consultants, your US or UK company can also face the challenges of business expansion to Poland. None of the hurdles you may have to overcome are insurmountable, but it’s important to know that they exist.

Some of the hurdles you may face in expanding your company to operations in Poland include:

• Paperwork: In order to launch your operations in Poland, you’ll be required to notarize a company agreement, file your company with Poland’s National Court Register, and register for VAT (Value-Added Tax) payments in compliance with VAT laws.

• Hooking up utilities: It will take 186 days to connect a new electricity account in Poland. This means you’ll have to strategically plan to begin this process over six months before your US or UK company will be operational in its expansion.

• Severance pay: Terminated employees in Poland are entitled to one-three months’ severance pay, depending on the tenure of their employment. This regulation applies to even small or mid-sized companies that employ at least 20 people.

• Contract enforcement: Contract enforcement can take two years, and contract insolvency takes three years to resolve — almost double the time of the OECD average of 1.7 years.

• Global trade: It can take almost 2.5 weeks to export and import products in Poland. Trade also requires extensive documentation and paperwork.

Contact Europe HR Solutions

At Europe HR Solutions, we understand the hurdles you face in expansion of your US or UK company into Poland. We’re passionate about offering you the customized solutions that will best fit your HR needs and allow you to experience the business success you deserve.

We pride ourselves on our ability to support our clients in ways that allow their US and UK companies to flourish in Europe. We can help you seamlessly integrate your global operations with Poland’s economic infrastructure and compliance with Polish labor laws.

Connect with us to discuss how we can help provide your HR outsourcing solutions. If you have questions about the nuances of HR outsourcing in Poland for US and UK companies, be sure to check out our blog for tips and insights on HR in Europe.