HR Outsourcing in Spain for US and UK Companies

HR outsourcing can make the process faster, cheaper, and easier

Expanding your company into Spain can be daunting, but it doesn’t have to be something you try to do all on your own. You can outsource your HR services to our experienced team of European HR specialists to make the process faster and easier. 

Spain is an attractive location for US and UK companies looking to expand their operations into Europe, and an exceptional HR team can be the key to a smooth expansion.

How HR Outsourcing Works in Spain

Europe HR Solutions can perform as many or as few HR tasks as you need us to. We work with clients to create a fully customized plan for their expansion. Often, that includes a comprehensive approach, although we can also provide a la carte services to those who need them. 

This is a substantive but non-exhaustive list of tasks that your outsourced HR team can do in a number of areas.

Recruitment & talent acquisition

  • Find best-fit candidates for your Spanish operations
  • Understand the local job market
  • Navigate language requirements to help attract top-tier talent

Employee onboarding & offboarding

  • Streamline the onboarding process for new hires
  • Provide all necessarily onboarding documentation in compliance with local, national, and European labor laws
  • Abide by mandatory exit procedures for offboarding employees

Payroll processing & benefits administration

  • Process payroll according to Spanish tax regulations
  • Ensure timely payments to employees
  • Manage benefits (including both employee enrollment and communication with local providers)

HR compliance & legal support

  • Ensure full compliance with Spain’s complex labor laws
  • Reduce legal risks and potential fines
  • Draft employment contracts that align with Spanish law

Performance management

  • Implement performance appraisal systems that are tailored to the work culture in Spain
  • Assist in setting objectives for high performance
  • Provide feedback to employees to enhance their performance

Training & development

  • Identify gaps in your training plans
  • Tailor your training & development programs to the local workforce
  • Offer development programs for specific skills
  • Train employees to work with in an international environment

Employee relations & conflict resolution

  • Mediate conflicts
  • Address grievances
  • Resolve workforce issues

HR reporting & analytics

  • Provide localized HR reports to the US or UK company
  • Offer insights into the company’s workforce in Spain
  • Support data-driven decisions

HR consulting

  • Provide exceptional HR consulting services 
  • Prepare expert advice on HR strategies that align with Spain’s business environment
  • Offer insights to help internal HR teams have more success
  • Support in-house HR teams with data and strategy

HR technology & systems

  • Assist with implementation and integration of HR software
  • Comply with Spanish and European data protection regulations
  • Meet local, national, and European reporting requirements for technology use

Employee engagement & retention

  • Design engagement initiatives that are aligned to your Spanish workforce
  • Identify reasons for employee attrition
  • Promote a positive workplace culture
  • Reduce employee turnover

Please note: this is not a comprehensive or required list. When you contact Europe HR Solutions, our team will help you develop a strategy that meets your specific needs as you move to and grow in Spain.

US and UK Business owners expanding into Spain

Why US & UK Businesses Are Expanding Into Spain

Many entrepreneurs and business owners have started to view Spain as an appealing expansion destination.

When you take a look at the benefits of operating in Spain, it is easy to see why so many companies are choosing to go this route.

Spain is a gateway to both the EU and LATAM

Spain is viewed as a gateway to two important markets: the European Union and Latin America. The EU’s single market system gives you the opportunity to capitalize on the free movement of talent, products, services, and capital.

If Spain is your first expansion into the EU, then it will be your first point of access to over 450 million consumers in the EU marketplace. You will have the opportunity to establish yourself in this business landscape to reach far more customers and build partnerships with businesses that were never accessible to you before.

In addition, Spain has deep cultural, historical, and language connections with Latin America, which provides a pathway to expansion in the LATAM market, as well. That’s another 650 million consumers.

Many sectors in Spain are primed for growth

Some of the fastest growing sectors of the Spanish economy are:

  • Technology
  • Real estate
  • Tourism
  • Digital marketing
  • Medical technology
  • Textile industry
  • Automotive industry

Additional benefits of expanding into Spain

Some of the additional benefits for UK and US businesses planning to expand into Spain include:

  • Strategic location for access to African markets
  • Favorable economic and political climate for global businesses
  • Skilled and multilingual workforce
  • Potential for growth as a global organization
HR Services expanding into Spain

FAQs About Expanding From the US or UK into Spain

Since 2010, we have helped more than 200 US and UK companies with their expansions, acquisitions, and startup plans in Europe.

That means we have answered a lot of questions about outsourcing HR over the years!

Below are some of the most frequently asked questions we hear about launching operations in Spain and Europe.

What are the biggest challenges of a Spanish expansion?

Navigating HR-related compliance and labor laws are some of the biggest challenges that companies face when moving their operations into Spain.

Outsourcing your HR services helps to protect you from making expensive and time-consuming mistakes related to Spanish labor laws.

What are some of the labor laws my company will need to follow in Spain?

You will see significant overlap between laws in Spain and the EU. Some of the legal realities in Spain include:

  • Work week is typically limited to 40 hours
  • Maximum working day is 9 hours long
  • 12 hours of rest required between shifts
  • 1.5 days of consecutive rest required per week
  • After 6 hours of work, employees get at least a 15-minute break
  • Minor employees may work up to 8 hours a day, but they are entitled to a mandatory 30-minute break in any workday that is more than 4.5 hours
  • Minor employees get weekends off
  • Any night work (between 10 pm and 6 am) must be paid at a premium
  • Employees can contribute no more than 80 hours of voluntary overtime annually
  • Monthly minimum wage is €965

This is not a comprehensive list, but it should give you a good idea of just a few of the labor laws you will be required to follow for Spanish employees.

What are the benefits of working with Europe HR Solutions?

Europe HR Solutions provides multilingual support for a seamless connection between your US or UK business and your operations in Spain.

We have a proven track record of successful partnerships with our US and UK clients. We can accelerate your expansion into Spain, prevent costly fines from mistakes, and help you save time. We handle the complicated network of HR systems so that you can focus on the other aspects of your expansion.

Are You Ready to Launch in Spain?

Contact Europe HR Solutions to learn more about how we can help your company navigate a successful expansion into Spain and the EU.

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    Our Client Testimonials

    We are proud to have worked with numerous UK- and US-based businesses as they have started their operations in Europe, including startups, acquisitions, and expansions.

    Here is what some of them have to say:

    Scott Rude
    Europe HR Solutions are talented, experienced and creative professionals. When we needed expertise in the European market for our personnel ...
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    Scott Rude
    Europe HR Solutions are talented, experienced and creative professionals. When we needed expertise in the European market for our personnel needs we experienced exceptional service and insight from them. They know the market and have the resources/network to get answers to the tough issues facing a U.S. company like ours, who does not have a core competency in Europe. Europe HR Solutions has my highest respect and appreciation for their service to our company. I would be glad to provide insight on their skills at any time. Scott Rudi, snrude@yahoo.com
    Christina Lambourne
    Europe HR Solutions have been vital to the HR journey of our business. To begin with we had two...
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    Christina Lambourne
    Europe HR Solutions have been vital to the HR journey of our business. To begin with we had two small acquired businesses and one newly founded company which all needed some structure and a lot of knowledge as a good foundation. Inez’ team in UK, Germany, France and the Netherlands have been hugely supportive and were fundamental to put in place the solid policies and the processes we now have in place. Their highly professional approach in combination with true empathy and flexibility was a breath of fresh air. We had a true partnership for over 18 months now and know we can rely on the team in day to day as well as critical and more challenging situations. Europe HR Solutions have supported us with recruitment, general HR advisory, policies, TUPE, Coaching, redundancies, and everything in between. As the CFO for the business, I’m eternally grateful for all the very practical and human support I have received to date and look forward to continuing this relationship.
    Elke Taylor
    Europe HR Solutions delivered employee handbooks for multiple countries in English and also local language. They provided local expertise for ...
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    Elke Taylor
    Europe HR Solutions delivered employee handbooks for multiple countries in English and also local language. They provided local expertise for those countries and were able to answer the multiple questions from the business and employees. Their responsiveness, quality of expertise & knowledge, output on deliverables was excellent therefore I have already worked with them on further projects and hope to do so in the future again.
    Juanita Hendrickson
    Europe HR Solutions has an excellent team of experts and/or front-line resources who have deep expertise across Europe. We ...
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    Juanita Hendrickson
    Europe HR Solutions has an excellent team of experts and/or front-line resources who have deep expertise across Europe. We successfully utilized many of the resources on this team to help us sort through a number of complex issues in The Netherlands, Germany, UK, Belgium, etc. Inez and her team are agile, speedy, and pragmatic in their HR approach and quickly became trusted advisors and partners with our Epredia HR team and managers.
    Juanita Hendrickson
    Juanita Hendrickson
    Christos Kartalis
    Europe HR Solutions was main HR/Legal lead for a major restructuring in Europe in 2006. Amazing cross/dept/areas knowledge, ...
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    Christos Kartalis
    Europe HR Solutions was main HR/Legal lead for a major restructuring in Europe in 2006. Amazing cross/dept/areas knowledge, keenly results oriented, jelled with the team with decisive (especially for a "consultant") and highly accountable attitude. Europe HR Solutions are a amazing professionals, making things "easier" for management. I would work with them at any given next opportunity and would recommend them with out any reservations. Christos Kartalis. CEO, Int'l CIPLA.
    Paul Grafham
    Europe HR Solutions has consistently delivered high quality work in all of the projects that she has been involved in. ...
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    Paul Grafham
    Europe HR Solutions has consistently delivered high quality work in all of the projects that she has been involved in. The professional approach that they display is combined with a very personable manner, which has helped integrate them into the AngioDynamics team, and their expertise has assisted significantly in the growth of the international business. I would not hesitate to recommend Europe HR Solutions and the consultancy services offered, and believe they would be an asset to any organisation.
    Ignasi Vivas
    I had the pleasure of working with Inez at different levels at American Medical Systems. Inez was able to provide ...
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    Ignasi Vivas
    I had the pleasure of working with Inez at different levels at American Medical Systems. Inez was able to provide us a Strategic view of what Human Resources can provide to an organization by being a true partner. With her as a leader, we were able to build processes as well as development plans, that helped us to move from a small to a mid size company. She guided us to always focuse on people, which lead us to become a stronger and bigger organization.
    Ann Beckers
    Since a few months, Inez coaches me in creating my own vision, my purpose and my goals, as well in ...
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    Ann Beckers
    Since a few months, Inez coaches me in creating my own vision, my purpose and my goals, as well in my professional, as in my personal life. As a result, I feel much more confident, focused and relaxed. I have learned to know Inez as a very special person. She is one of those rare people who have the extraordinary gift of being a good listener. Do not expect abstract discussions about your career or your future. You can expect immediate results of a dedicated professional coach, who will support you to focus on the challenges and the goals that are really important to you.
    Andy Brown
    Europe HR Solutions have provided exceptional service consistently over a number of years to Genea Biomedx in Europe. As a ...
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    Andy Brown
    Europe HR Solutions have provided exceptional service consistently over a number of years to Genea Biomedx in Europe. As a business head quartered in Australia with no inhouse HR support on the ground in Europe this has been invaluable, not only during the start-up phase but also as the business has expanded. I highly recommend them.
    John Hardin
    Europe HR Solutions are exceptional Human Resources professionals and fully understand the nuance and complexity of creating employment contracts in ...
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    John Hardin
    Europe HR Solutions are exceptional Human Resources professionals and fully understand the nuance and complexity of creating employment contracts in the various EU geographies. They also have a keen eye for talent, particularly for startups, and have been extremely helpful in identifying quality hires. I highly recommend them for HR consultation to any executive building an organization in Europe.
    Check out our testimonials page to hear from more of our happy and satisfied clients! 

    Why choose Europe HR Solutions?

    Speed
    Our HR services professionals can start immediately and send answers to your needs within 24 hours or less.

    Immediately Operational & High Quality
    Our human resources consultants in Europe have many years of expertise. Our team will be able to help you immediately with your questions and projects.

    Flexibility
    We are HR experts who serve on an ad hoc basis, interim basis, project and retainer basis from a few weeks, months up to several years.

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