Effective HR outsourcing in Belgium for US and UK companies

Expand into Belgium effortlessly

The early stages of planning an expansion into Belgium are exciting, but things can quickly become daunting. You may find yourself overwhelmed by the workload associated with European expansion of your UK or US business.

It doesn’t have to be this daunting, because you don’t have to do it all by yourself.

Expanding into Belgium will be so much easier when you outsource your HR services to an experienced European HR team. At Europe HR Solutions, our multilingual team of human resources experts will walk you through your move into Europe and make sure that you are fully compliant with Belgian and European labor laws.

Why are US and UK businesses expanding into Belgium?

Belgium is an attractive site for US and UK companies for many reasons, including its ideal location in Europe and its skilled, multilingual workforce. Business owners in the US and the UK are eyeing Belgium as the site of their expansion into Europe.

There are already more than 900 US businesses operating in Belgium, and more than 17,000 UK-owned businesses in the country.

Belgium is well-positioned for accessing the rest of Europe.

Located in the heart of Europe, Belgium serves as a gateway to the EU market. It is close to many major European cities, making it an attractive choice for companies that want to access a broader customer base and establish a presence in the EU market.

Belgium has a stable and developed economy. 

Opening a European arm of your company in a stable business environment like Belgium is an attractive proposition for many UK and US businesses. You will be expanding into a financially reliable and established environment.

The Belgian government is heavily bureaucratic but business-friendly. 

Yes, it can be a challenge to navigate the Belgian bureaucracy (that’s what we’re here for!), but it also has a reputation for being business-friendly, welcoming to entrepreneurs, and great for international investors.

The workforce in Belgium is highly educated and multilingual. 

Belgium has an educated population. More than 40% of Belgians have the equivalent of a university degree. Additionally, many Belgians are bilingual or trilingual, with between 38-55% of the population speaking English as a secondary or tertiary language.

Belgium has great infrastructure. 

From Belgium, you have access to the rest of Europe through the high speed rail system, Europe’s second-largest canal system, and sea ports. Combined, you will have access to trade routes and passenger transportation options. This is great for operations.

Fast growing economic sectors in Belgium

Some of most established and fastest-growing sectors in Belgium are:

  • Cleantech
  • Renewables
  • Food processing
  • Metallurgy
  • Textiles
  • Chemicals
  • Paper
  • Glass
  • Mineral processing of cobalt, radium, copper, zinc, and lead

The risks of opening a business in Belgium

There are always risks with expanding your business into another country or region, and Belgium is no exception.

Before expanding into the Belgian market, you should be aware of the following risks:

  • High corporate tax rates
  • High labor costs
  • Legal bureaucracy
  • Normal economic risks that accompany an expansion
How does HR outsourcing work in Belgium?

How does HR outsourcing work in Belgium?

Europe HR Solutions offers customizable HR services plans that meet your specific needs. If your company is opening a branch in Belgium, we can handle as much or as little as you would like!

Here is a non-exhaustive list of HR tasks that companies often choose to outsource to a professional HR team.

HR Consulting

  • Comprehensive consulting services on a regular or as-needed basis
  • Expert advice on HR strategies that align with Belgium’s business environment
  • Insights for in-house HR teams (clear, useable data and strategy)

HR Compliance & Legal Support

  • Everything you need to be fully compliant with Belgium’s complex labor laws
  • Reduce your risk of fines and legal problems
  • Employment contracts that are aligned with Belgian labor law and workplace culture

Recruitment & Talent Acquisition

  • Find exceptional talent in your expansion location (Belgium)
  • Complete understanding of the Belgian job market
  • Multilingual support to ensure that you are attracting top-tier candidates

Employee Onboarding & Offboarding

  • Streamline all onboarding processes
  • Create strong documentation for new employees
  • Comply with mandatory employment reporting in Belgium and the EU
  • Follow Belgium’s mandatory exit procedures for offboarding employees

Training & Development

  • Identify any gaps in your training systems
  • Use information about the local workforce to tailor your training & development courses
  • Identify specific skills that need to be developed in your workforce

Employee Engagement & Retention

  • Design engagement initiatives that are aligned with your Belgian workforce
  • Identify reasons for employee attrition
  • Promote a positive workplace culture
  • Reduce employee turnover

Performance Management

  • Use knowledge of local culture to implement effective performance appraisal systems
  • Set objectives for high levels of performance
  • Provide meaningful employee feedback
  • Effectively manage employee improvement plans

Employee Relations & Conflict Resolution

  • Mediate conflicts between employees, supervisors, and all others
  • Address grievances when they occur
  • Resolve any additional workplace conflicts or issues

Payroll Processing & Benefits Administration

  • Payroll processing with full adherence to Belgian tax regulations
  • Timely payments to employees
  • Benefits management (employee enrollment, communication with local providers, etc

HR Reporting & Analytics

  • Detailed HR reporting to the parent company in the UK or US
  • Actionable insights regarding the company’s Belgian employees
  • Provide excellent information for data-driven decisions

HR Technology & Systems

  • Support the implementation and integration of HR software
  • Ensure that the company is fully compliant with the very serious Belgian and European data protection regulations
  • Comply with any local, national, and European reporting requirements related to technology

Although this list is not comprehensive, it is an excellent starting point. When you reach out to Europe HR Solutions, we can go through these options – and more – to determine what your needs are and how we can help you get established in Belgium.

HR Solutions in Belgium

FAQs About Expanding to Belgium

Over the past 20+ years, Europe HR Solutions has been instrumental in assisting over 200 US and UK companies in establishing new operations, executing acquisitions, and launching startups in Europe. With our extensive experience, we have encountered and addressed numerous inquiries related to HR outsourcing throughout the years!

What are the biggest challenges that come with expanding into Belgium?

Undoubtedly, one of the biggest challenges that companies face when expanding into Belgium is navigating the country’s complex labor laws and compliance issues. 

When you outsource your HR services, it protects you from expensive and time-consuming mistakes related to Belgian and EU law.

What labor laws do I need to anticipate in Belgium?

When you open your business in Belgium, you will ultimately be responsible for three sets of laws: the labor laws of your own country, the laws of the EU, and the laws of Belgium.

  • Probationary employment periods are prohibited.
  • Belgium’s minimum wage is among the highest in Europe at €1,955 per month.
  • In most circumstances, Belgian employees may not work more than 8 hours each day or 40 hours per week.
  • It is common for contracts to limit the work week to 38 hours.
  • Overtime is severely limited by law.
  • Employees may never go over 11 hours per day or 50 hours per week.
  • Employers may not require their employees to work more than 78 hours of overtime in a 3 month period.
  • There is a maximum of 91 overtime hours permitted each year.
  • Recent employee protections include a “right to be offline,” which means that employees are not required or expected to respond to messages they receive during non-working hours.
  • Flexible working is popular, and employees are permitted to work four full-time days per week instead of five (the employer may refuse these requests as long as they have a written justification for the refusal).
  • Employees have holiday entitlement that is equivalent to 24 days for every 12 months of work.
  • Any employees under 25 with a university degree receive a youth holiday.
  • Employees over the age of 50 are still provided with holiday leave, even if they were unable to work the entirety of the year.

Although this is nowhere near comprehensive, it should reveal just how different the laws in Belgium may be in comparison to what you are accustomed to.

The Benefits of Working with Europe HR Solutions

Europe HR Solutions offers comprehensive multilingual HR support, seamlessly bridging the gap between your US or UK enterprise and your endeavors in Belgium. 

With a demonstrated history of successful partnerships with US and UK clients, we have the expertise to expedite your expansion into Belgium, safeguarding you from costly fines resulting from errors and optimizing your time management. 

We adeptly manage the intricate HR systems network, freeing you to concentrate on other crucial aspects of your expansion.

Are you ready to launch in Belgium?

Contact Europe HR Solutions to learn more about how we can support your launch in Belgium.

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    Our Client Testimonials

    We are proud to have worked with numerous UK- and US-based businesses as they have started their operations in Europe, including startups, acquisitions, and expansions.

    Here is what some of them have to say:

    Christina Lambourne
    Europe HR Solutions have been vital to the HR journey of our business. To begin with we had two...
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    Christina Lambourne
    Europe HR Solutions have been vital to the HR journey of our business. To begin with we had two small acquired businesses and one newly founded company which all needed some structure and a lot of knowledge as a good foundation. Inez’ team in UK, Germany, France and the Netherlands have been hugely supportive and were fundamental to put in place the solid policies and the processes we now have in place. Their highly professional approach in combination with true empathy and flexibility was a breath of fresh air. We had a true partnership for over 18 months now and know we can rely on the team in day to day as well as critical and more challenging situations. Europe HR Solutions have supported us with recruitment, general HR advisory, policies, TUPE, Coaching, redundancies, and everything in between. As the CFO for the business, I’m eternally grateful for all the very practical and human support I have received to date and look forward to continuing this relationship.
    Scott Rude
    Europe HR Solutions are talented, experienced and creative professionals. When we needed expertise in the European market for our personnel ...
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    Scott Rude
    Europe HR Solutions are talented, experienced and creative professionals. When we needed expertise in the European market for our personnel needs we experienced exceptional service and insight from them. They know the market and have the resources/network to get answers to the tough issues facing a U.S. company like ours, who does not have a core competency in Europe. Europe HR Solutions has my highest respect and appreciation for their service to our company. I would be glad to provide insight on their skills at any time. Scott Rudi, snrude@yahoo.com
    Ignasi Vivas
    I had the pleasure of working with Inez at different levels at American Medical Systems. Inez was able to provide ...
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    Ignasi Vivas
    I had the pleasure of working with Inez at different levels at American Medical Systems. Inez was able to provide us a Strategic view of what Human Resources can provide to an organization by being a true partner. With her as a leader, we were able to build processes as well as development plans, that helped us to move from a small to a mid size company. She guided us to always focuse on people, which lead us to become a stronger and bigger organization.
    Andy Brown
    Europe HR Solutions have provided exceptional service consistently over a number of years to Genea Biomedx in Europe. As a ...
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    Andy Brown
    Europe HR Solutions have provided exceptional service consistently over a number of years to Genea Biomedx in Europe. As a business head quartered in Australia with no inhouse HR support on the ground in Europe this has been invaluable, not only during the start-up phase but also as the business has expanded. I highly recommend them.
    Maham Zafar
    Our experience with Europe HR Solutions has been nothing short of exceptional. As an international company, ensuring HR compliance across ...
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    Maham Zafar
    Our experience with Europe HR Solutions has been nothing short of exceptional. As an international company, ensuring HR compliance across various regions is a complex challenge, and Europe HR Solutions has proven to be an invaluable partner in navigating this intricate landscape.From the outset, their team demonstrated a deep understanding of the complexities associated with international HR regulations. Their expertise in local labor laws and regulations has not only ensured our company's compliance but has also provided us with peace of mind knowing that we are in safe hands.
    Maham Zafar
    Maham Zafar
    Paul Grafham
    Europe HR Solutions has consistently delivered high quality work in all of the projects that she has been involved in. ...
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    Paul Grafham
    Europe HR Solutions has consistently delivered high quality work in all of the projects that she has been involved in. The professional approach that they display is combined with a very personable manner, which has helped integrate them into the AngioDynamics team, and their expertise has assisted significantly in the growth of the international business. I would not hesitate to recommend Europe HR Solutions and the consultancy services offered, and believe they would be an asset to any organisation.
    John Hardin
    Europe HR Solutions are exceptional Human Resources professionals and fully understand the nuance and complexity of creating employment contracts in ...
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    John Hardin
    Europe HR Solutions are exceptional Human Resources professionals and fully understand the nuance and complexity of creating employment contracts in the various EU geographies. They also have a keen eye for talent, particularly for startups, and have been extremely helpful in identifying quality hires. I highly recommend them for HR consultation to any executive building an organization in Europe.
    Christos Kartalis
    Europe HR Solutions was main HR/Legal lead for a major restructuring in Europe in 2006. Amazing cross/dept/areas knowledge, ...
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    Christos Kartalis
    Europe HR Solutions was main HR/Legal lead for a major restructuring in Europe in 2006. Amazing cross/dept/areas knowledge, keenly results oriented, jelled with the team with decisive (especially for a "consultant") and highly accountable attitude. Europe HR Solutions are a amazing professionals, making things "easier" for management. I would work with them at any given next opportunity and would recommend them with out any reservations. Christos Kartalis. CEO, Int'l CIPLA.
    Elke Taylor
    Europe HR Solutions delivered employee handbooks for multiple countries in English and also local language. They provided local expertise for ...
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    Elke Taylor
    Europe HR Solutions delivered employee handbooks for multiple countries in English and also local language. They provided local expertise for those countries and were able to answer the multiple questions from the business and employees. Their responsiveness, quality of expertise & knowledge, output on deliverables was excellent therefore I have already worked with them on further projects and hope to do so in the future again.
    Juanita Hendrickson
    Europe HR Solutions has an excellent team of experts and/or front-line resources who have deep expertise across Europe. We ...
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    Juanita Hendrickson
    Europe HR Solutions has an excellent team of experts and/or front-line resources who have deep expertise across Europe. We successfully utilized many of the resources on this team to help us sort through a number of complex issues in The Netherlands, Germany, UK, Belgium, etc. Inez and her team are agile, speedy, and pragmatic in their HR approach and quickly became trusted advisors and partners with our Epredia HR team and managers.
    Juanita Hendrickson
    Juanita Hendrickson
    Check out our testimonials page to hear from more of our happy and satisfied clients! 

    Why choose Europe HR Solutions?

    Speed
    Our HR services professionals can start immediately and send answers to your needs within 24 hours or less.

    Immediately Operational & High Quality
    Our human resources consultants in Europe have many years of expertise. Our team will be able to help you immediately with your questions and projects.

    Flexibility
    We are HR experts who serve on an ad hoc basis, interim basis, project and retainer basis from a few weeks, months up to several years.

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