Outsourcing International HR FAQ

Outsourcing your international HR services is one of the best choices you can make when you operate in multiple countries.

Whether you are a small business with an international presence, a well-funded start-up with a multi-national team, or a large company expanding into Europe for the first time, outsourcing your international HR will make your business run so much more smoothly!

Europe HR Solutions offers comprehensive HR outsourcing for international businesses across unlimited industries. Our knowledgeable, multilingual team supports businesses in Europe with everything they need to manage their employees, including:

  • Recruiting
  • Onboarding
  • Payroll processing
  • Benefits administration
  • Personnel administration
  • Writing employee handbooks
  • Creating contracts
  • Compliance with employment laws
  • Performance management
  • Regulatory and risk management
  • And more, as needed

If you are looking for HR experts who can manage your employees and keep you compliant with international labor law, you can trust Europe HR Solutions to take care of you and your needs.

Here are some frequently asked questions we hear about our services and how we can help your business in Europe grow.

What makes a company successful in Europe?

There are many factors that go into success, but one thing is certain: you can’t be successful without your people! And managing your workforce takes a lot of knowledge and experience.

International Human Resources develops the framework for your organization’s ability to attract and retain talent. A company’s culture is developed by Human Resources policy, procedures, and practice.

Companies that know all about Human Resources outsourcing can take advantage of evolving trends and new strategies for HR implementation, rather than being left behind.

Effective international compensation and benefits programs attract top-tier talent; they are retained by excellent training, development, and employee relations.

Who needs European HR?

Regardless of the size of your company, you need HR expertise to effectively manage your company in today’s complex international marketplace.

Whether you’re dealing with employment law, growing pains, downsizing, or optimizing the benefits of HR outsourcing, you need international HR expertise. However, you may not need an in-house HR department. Outsourcing your international HR may be a better solution than staffing a full-time, in-house HR team.

What do businesses gain by partnering with Europe HR Solutions?

Attracting and retaining top talent does not happen by chance. It takes a thorough understanding of the competitive marketplace, competitive compensation and benefits programs, and a clear definition of the skill set needed for each position in each country.

If you’re struggling to optimize your European presence, you can find an HR solution by enhancing efficiency through small business HR outsourcing.

Europe represents a complex platform of different employment laws, policies, and procedures in every single European country. The benefit of working with a dedicated HR expert at Europe HR Solutions is that you will be partnering with a multi-lingual expert who will not only able to assist you with your ad hoc immediate questions in one or several countries at the same time but who will also be able to project manage your start-ups, expansions, or acquisitions.

HR outsourcing can assist in the development and implementation of performance appraisal systems and feedback mechanisms.

How does HR affect company culture? 

Your workplace atmosphere is built right into your employee handbook. But even more importantly, culture is shaped by how employees are treated on a day-to-day basis. 

Human Resources is charged with shaping the company values. What you do in these times shows your employees what your real values are. 

The HR department must be adept at all four stages of Human Resources:

  1. Maintain compliance with the local country labor laws and create all required records
  2. Manage all of the HR tasks associated with running a business
  3. Create good faith and fair dealings by how they treat employees; work within the values and mission of the organization
  4. Counsel and train the managers and executives

Do you really need an employee handbook? 

An employee handbook is very important to your organization. It is designed to help the company remain in compliance with the local country employment law, establish the company’s rights, and protect the company. 

Do we provide help setting up new legal entities (like corporations, LLCs, etc.) in other countries? 

Yes, we provide corporate law legal assistance in setting up branches and other legal entities in all EU countries. We’ll provide you with an overview of the potential costs and timelines for each of your options and get you set up in full compliance with EU and national laws. 

Can we help you find the ideal country for an expansion or start-up? 

Absolutely. We are more than happy to guide you through your options. We work with our clients to strategize their European market expansion. 

What kind of employment contracts do we provide?

We provide multilingual, fully customized employment contracts for all EU countries. These contracts are guaranteed to be:

  • tailor-made to your business needs
  • 100% legally compliant
  • regularly updated in response to legislative changes

What is the process like for hiring with Europe HR Solutions?

As your HR partner, we assist you with recruitment, hiring, and onboarding. Talent acquisition is about finding the ideal employee for each open role and ensuring that they are excited to join the team. This means getting information about jobs in front of the right candidates, following best practices for recruitment, and effectively hiring the right people.

Like our contracts, our hiring processes are customized to match your business needs.

Can we manage the termination process, too?

We are savvy with procedural termination assistance. This takes the pressure off of you, and it guarantees that any termination follows the requirements of the countries you are working in.

The only part we don’t do is draft the termination agreements, but we can connect you with a legal network of boutique law firms that typically charge up to 40% less than big international law firms.

Does Europe HR Solutions consult on benefits schemes?

We work with local broker partners who are part of a large global network of benefits providers. We make sure that your employees have more than just the legally mandated coverage; they also need to have the coverage promised through collective bargaining agreements.

How do we help with determining the appropriate salaries for open positions?

We possess extensive survey data and local salary data, both of which allow us to provide strong guidance about how to provide competitive wages to your employees.

Is the consultation truly free, or are there hidden fees?

Our initial consultation is completely free, with no hidden charges involved. We understand the importance of transparency in client relationships. There are no hidden charges. Our aim is to provide valuable insights and help without financial obligations. Your peace of mind is our priority. Feel confident in scheduling your consultation. You will receive comprehensive guidance. We value your trust and look forward to assisting you with your needs.

How can you ensure legal compliance in diverse European markets?

Navigating legal compliance in diverse European markets demands meticulous attention to detail. It also requires a profound understanding of local regulations. Our team has over 25 years of experience. We use deep legal expertise. We also use tailored localization strategies. Our aim is to ensure adherence to legal requirements. We stay up to date on changing laws and regulations across various areas. This lets us offer complete compliance solutions. We customize our approach to suit each market’s unique legal landscape. This helps us mitigate risks. It also helps us uphold the highest standards of legal compliance for our clients. Trust us to navigate the complexities of European markets with confidence and reliability.

Will outsourcing HR affect the control I have over my employees?

Outsourcing HR doesn’t diminish control; rather, it amplifies it. By entrusting us with HR function, you gain the capacity to focus on strategic management. We ensure compliance, streamline processes, and enhance efficiency. We align with your organizational goals. You keep oversight and decision-making authority. This allows greater control over your workforce’s direction. With our support, you can navigate HR challenges. You can also optimize resource allocation and foster a productive work environment. Together, we empower your business to thrive. We also help you maintain control and achieve your objectives .

Are your services suitable for small businesses or startups?

Our HR solutions are  suited for small businesses and startups. We understand the unique challenges faced by companies in their early growth stages. We offer tailored services to meet their specific needs. We have the expertise and flexibility to support you. Whether you’re a small team starting out or a growing startup, we can help. With our comprehensive HR solutions, you can focus on building your business. We’ll take care of your human resources needs, helping you achieve success every step of the way.

What if I am not in the medical or tech industry?

We’re not limited to the medical or tech industry. We have expertise in diverse sectors. We can  support businesses in any industry. We tailor our comprehensive HR solutions to meet your specific needs. Whether you’re in retail, finance, airspace, or any other field. We understand the unique challenges and requirements of different industries. We have the knowledge and experience to provide valuable support and guidance. No matter your industry, you can rely on us to deliver high-quality HR solutions. Our solutions drive success for your business.

How personalized are your HR services to individual business needs?

We personalize our HR services to meet the distinct needs of each business. We understand that every organization has its own challenges, goals, and culture. That’s why we offer customizable solutions. We tailor them to align with your specific business objectives. We focus on flexibility and adaptability. This ensures our services address your individual business needs. It fosters long-term growth and success.

What makes you different from other HR service providers?

We specialize in the European market. We have a proven track record of success. We specialize in navigating the complexities of European regulations and business practices. We have expertise. This allows us to deliver tailored solutions. The solutions address the unique challenges faced by businesses operating in Europe. We ensure optimal compliance and efficiency for our clients.

How long does it take to see results from your HR solutions?

Implementing our HR solutions can lead to tangible growth and efficiency enhancements. You can expect to see these changes within 30-90 days. Our proactive approach ensures swift implementation and adaptation. This facilitates rapid progress and measurable results for your organization.

Can you handle the HR needs of a rapidly scaling company?

We design our services to adapt and scale alongside your growing company. Whether you’re adding a handful of employees or expanding your workforce, we have the expertise and resources to support your HR needs. We can support you and at every stage of your growth journey.

Are there language barriers when dealing with multiple European countries?

Our team is proficient in many languages. This eliminates language barriers when dealing with various European countries. Our multilingual capability enables seamless and effective communication across borders. It ensures clear and efficient interaction with clients, partners, and stakeholders throughout Europe. You can trust us to help smooth communication and collaboration. We can do this regardless of the linguistic diversity present in different regions.

Europe HR Solutions – We’re here to answer your questions

If you have more questions, we are happy to answer them! Reach out to us to learn more about our services and how we can assist you as you grow your business in Europe.

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      About the author

      The author of this article

      Inez Vermeulen is the Founder and CEO of Europe HR Solutions, with over 25 years of successful corporate and entrepreneurial experience in various global industries. She has helped grow and expand the European divisions of global companies such as Coca-Cola Company, Regus, DHL, American Medical Systems, etc. Inez has received several company awards for her entrepreneurial spirit and success.

      She owns a Bachelor’s degree in French, History and Latin, several HR global expert certifications, a Master’s degree in Metaphysical Sciences, ICF Coach Certification and has completed her Doctorate on Transformational Leadership. Inez is fluent in Dutch, English, French, Italian and German. She works in partnership with an extensive international network of independent & professional companies and resides in Belgium near Brussels with her husband Jan.